Spiritual Care Department Operations Kit
Policies, metrics and reports for chaplaincy leaders. Seven ready-to-edit tools in Word, Excel and PDF, so you never start from a blank page again.
Built for leaders who answer to administrators, surveyors and new hires.
Everything you need to run the department.
Delivered as one ZIP download. Every file carries a version number, so updates are easy to track.
Chaplain Productivity & Referral Tracker
Your department’s numbers in one place, with no patient identifiers.
- Visit log by unit, referral source, encounter type and time spent
- Auto dashboard: visits per FTE, response times, top referral units, monthly trend
- Built to be HIPAA-conscious: no names, MRNs or dates of birth
Monthly & Annual Impact Report
A leadership-ready report that fills from the tracker numbers.
- Sections: volume, outcomes, staff support, highlights, requests
- Monthly one-pager and annual deck versions
10 Department Policy Templates
Editable policies written new, ready to adapt to your organization’s format and review cycle.
- Scope of service
- Referral and response-time standards
- On-call and after-hours coverage
- Death, decedent and family care
- Sacraments and religious rituals
- Religious and cultural accommodation
- Documentation standards (works with any assessment model)
- Staff support and Code Lavender
- Community clergy and volunteer credentialing
- Chaplain orientation and competency
30-60-90 Day Chaplain Onboarding & Competency Checklist
Take a new chaplain from orientation to independent practice with clear milestones and sign-offs.
Volunteer & Community Clergy Credentialing Packet
Everything you need to bring volunteers and community clergy on safely.
- Application
- Confidentiality attestation
- Orientation checklist
- Badge log
Business Case for Adding a Chaplain FTE
A fill-in structure for your staffing request, with fields for published outcomes evidence and your own tracker data.
Quick-Start Guide
Set the whole kit up in an afternoon.
- Afternoon setup walkthrough
- How to adapt the kit to your hospital
- A policy review calendar
Spend your hours on care, not on formatting.
- Show your value with data administrators recognize
- Have current policies on hand before the next survey
- Onboard new chaplains the same way every time
- Make a clear, evidence-based case for more staff
- Interfaith and clinical, ready to fit any tradition
One kit. Two ways to buy.
One-time purchase with no subscription. Secure checkout through Square.
Operations Kit
For one manager or lead chaplain. Every core template in one download.
One-time purchase. Secure checkout through Square. Bought separately, these tools add up to $154.
- Productivity & Referral Tracker with auto dashboard
- Monthly & Annual Impact Report (Word + PDF)
- 10 editable department policy templates
- 30-60-90 Day Onboarding & Competency Checklist
- Volunteer & Community Clergy Credentialing Packet
- Business Case for Adding a Chaplain FTE
- Quick-Start Guide (PDF)
After launch week the Kit is $97. Regular-price link
Department License
For a whole spiritual care team.
One-time. Shared use for up to 15 staff, plus editable source files.
- Everything in the Operations Kit
- Shared use for up to 15 staff
- Editable source files for your own branding
- Invoice-friendly for department budgets
- Priority email answers on setup
Need a W-9 or purchase order? Email hello@chaplaincydesk.com.
Secure checkout by card, debit, Apple Pay or Google Pay opens at launch. Prefer single files? Shop templates from $12.
“Practical” is the word we hear most.
Managers, lead chaplains and CPE educators use these tools for one reason: they save hours this week.
“I opened the impact report template on a Tuesday and sent my VP a clean one-pager on Wednesday. It is the most practical thing I’ve bought for my department.”
“The 30-60-90 checklist did my new chaplain’s orientation for me. Clear milestones, real sign-offs, nothing to reinvent.”
“I give the onboarding and documentation templates to residents stepping into staff roles. They’re plain-language and ready to use the same day.”
“Our policies were scattered across three binders. The policy pack gave us one consistent format before survey season, and I only had to edit, not write.”
“The Code Lavender materials were exactly what our nurses asked for after a hard week: a simple huddle script and a follow-up log. Practical and kind.”
Sample Illustrative feedback shown for layout. Verified reviews from early buyers will replace these at launch.
Common questions
What format are the files?
Word (.docx), Excel (.xlsx) and PDF files in one ZIP. They also open in Google Docs and Sheets if you upload them to Drive.
Is this faith-specific?
No. The kit is interfaith and clinical, written for hospital spiritual care across traditions.
Does the tracker store patient information?
No. It’s built without patient identifiers. Always follow your organization’s privacy policies.
Are these policies accreditation-approved?
They’re editable starting points written from real department experience. Review and adapt them through your organization’s policy process, legal and accreditation requirements.
What’s the difference between the Kit and the Department License?
The Kit is for one user. The Department License ($297, sold only on chaplaincydesk.com) covers shared use for up to 15 staff and includes editable source files.
Can my department pay by invoice?
Yes. Email hello@chaplaincydesk.com for an invoice or purchase-order support.