Docs + WordAlso inside the Kit
Department Policy Pack (10 policies)
Scope of service, on-call, decedent care, accommodation, Code Lavender and more, structured with purpose, procedure and review dates.
$39Buy
The Shop
Practical tools for the work you love.
Templates, checklists, trackers and reports you can use today, books chaplains rely on, and merch that celebrates chaplains and spiritual care.
Checkout is open. Pay securely through Square by card, debit, Apple Pay or Google Pay for the Operations Kit, Department License, Progress Note Pack, Comfort Cards, single templates, and all merch (including the mug and hoodie). Books open on Bookshop.org.
Kits & licenses
The complete toolkit, one download.
The best value if you need more than two templates. Everything below marked “Also inside the Kit” is included.
Launch week · best value
Operations Kit
For one manager or lead chaplain. Every core template in one download.
$67$97
One-time purchase. Secure checkout through Square. Bought separately, these tools add up to $154.
- Productivity & Referral Tracker with auto dashboard
- Monthly & Annual Impact Report (Word + PDF)
- 10 editable department policy templates
- 30-60-90 Day Onboarding & Competency Checklist
- Volunteer & Community Clergy Credentialing Packet
- Business Case for Adding a Chaplain FTE
- Quick-Start Guide (PDF)
After launch week the Kit is $97. Regular-price link
Only on chaplaincydesk.com
Department License
For a whole spiritual care team.
$297
One-time. Shared use for up to 15 staff, plus editable source files.
- Everything in the Operations Kit
- Shared use for up to 15 staff
- Editable source files for your own branding
- Invoice-friendly for department budgets
- Priority email answers on setup
Need a W-9 or purchase order? Email hello@chaplaincydesk.com.
Templates & trackers
Buy only what you need.
Single, ready-to-edit files for a specific job. The files are packaged and ready; each Buy button opens as its secure checkout is switched on. Every template marked “Also inside the Kit” is included in the Operations Kit today.
Google SheetsAlso inside the Kit
Productivity & Referral Tracker
Log visits by unit and referral source. The dashboard calculates visits per FTE and response times, with no patient identifiers.
$29Buy
Word + PDFAlso inside the Kit
Monthly & Annual Impact Report Templates
Fill in your numbers and send a leadership-ready one-pager or annual deck the same afternoon.
$24Buy
Doc + PDFAlso inside the Kit
Monthly Report One-Pager
A single page administrators actually read: volume, highlights, staff support and one clear request.
$12Buy
Doc + PDFAlso inside the Kit
30-60-90 Chaplain Onboarding Checklist
Milestones, competency validation and sign-off lines that take a new chaplain to independent practice.
$19Buy
DocsAlso inside the Kit
Volunteer & Community Clergy Credentialing Pack
Application, confidentiality attestation, orientation checklist and badge log, ready to print.
$24Buy
DocAlso inside the Kit
FTE Business Case Template
A fill-in structure that turns your tracker data into a clear, co-signable staffing request.
$19Buy
Docs + SlidesNew · in preparation
Code Lavender & Staff Support Kit
Activation steps, huddle script, follow-up log and a one-page staff flyer for after hard cases.
$29Buy
Word + PDFNew · files ready
Spiritual Care Progress Note Pack
Standard, brief follow-up and crisis / death note templates, a pastoral-to-chart phrase guide and a 15-point documentation self-check.
$27Buy
Guides & materials
Learn the job nobody taught you.
Short, practical reading for chaplains stepping into leadership, with checklists on every page.
PDF guideNew · in preparation
The New Spiritual Care Manager’s Field Guide
Your first 90 days as a leader: meetings, metrics, budgets, surveys and the conversations nobody prepares you for.
$27Buy
Printable PDFNew · in preparation
Chaplain Rounds Pocket Cards
Spiritual screening prompts, referral triggers and documentation reminders sized for a badge reel.
$12Buy
Doc + PDFNew · in preparation
Survey-Ready Binder Checklist
Everything to have on hand before a survey or policy review, organized tab by tab.
$15Buy
Printable PDFNew · files ready
Interfaith Comfort & Blessing Cards
24 printable cards in three sets: comfort at the bedside, words for grieving families and encouragement for staff. Written for people of any faith or none.
$19Buy
The chaplain’s bookshelf
Books chaplains actually use.
Trusted reading on spiritual care, assessment, culture and end-of-life care, chosen for working chaplains, CPE groups and staff book clubs.
Buy in one click. Books are sold and shipped by Bookshop.org, which supports independent bookstores (two specialist titles link to Amazon). We may earn a small commission from qualifying purchases, at no extra cost to you. Prices are set by the retailer and may change. Cover tiles are our own designs, not the publishers’ artwork.
Professional Spiritual & Pastoral Care: A Practical Clergy and Chaplain’s Handbook
The desk reference: assessment, ethics, rituals, end-of-life care and chaplaincy across settings, in one volume.
$57.77Buy on Bookshop
Spiritual Care in Practice: Case Studies in Healthcare Chaplaincy
Real case studies with assessment and intervention. Great for staff reflection groups and CPE seminars.
$35.95Buy on Amazon
Spiritual Assessment in Healthcare Practice
Practical models for spiritual assessment that help you document and speak the language of the care team.
See priceBuy on Amazon
Caring for Patients from Different Cultures
Short, real-world cases on culture and care. Useful for accommodation questions and interdisciplinary training.
$40.00Buy on Bookshop
The Wounded Healer
A classic on ministering from your own humanity. A good gift for new chaplains and for your own renewal.
$15.84Buy on Bookshop
Being Mortal
A physician on what matters at the end of life. Shared language for goals-of-care talks with clinicians.
$17.70Buy on Bookshop
The Soul of Care
A moving reflection on caregiving that names what chaplains and families carry. Ideal for staff book clubs.
$16.78Buy on Bookshop
When Breath Becomes Air
A young surgeon’s memoir of facing death. Opens honest conversations about meaning with care teams.
$24.18Buy on Bookshop
Chaplain merch
Wear the work. Honor the calling.
Quiet, elegant pieces that promote chaplains and spiritual care. Great gifts for Spiritual Care Week and new-hire welcomes.
How merch orders work. Each item is printed on demand and shipped by our fulfillment partner, Printful, after payment. Choose your size and color at checkout; until full size/color checkout is ready, add them in the order note (for example: “Tee, Navy, L” or “Mug, 15 oz”). Secure Square checkout is live for every merch item; the payment page opens in a new tab.
Product mockupPresence Over Panic Tee
Presence over panic.
Soft unisex tee for chaplains and spiritual care teammates who bring calm into hard rooms. Wear the reminder: presence is the work.
- SizesXS, S, M, L, XL, 2XL, 3XL, 4XL, 5XL
- ColorsBlack Heather, Navy, Heather Emerald, Maroon
$28Buy
Product mockupOn Call for Hope Cap
On call for hope.
Low-profile cap for rounds, parking-lot walks, and early call. Quiet branding that still says who you are.
- SizeOne size, adjustable
- ColorsBlack, Navy, Dark Green, Dark Grey
$26Buy
Product mockupStay Hydrated. Stay Present. Bottle
Stay hydrated. Stay present.
Insulated bottle for long shifts and night call. A small habit that protects the presence you give others.
- ColorsBlack, White
$32Buy
Product mockupI Will Be With You Pin Buttons
I will be with you.
Pin buttons for a badge lanyard, bag, or coat. A small, steady cue for caregivers who sit with grief and hope, and an easy gift for the whole team.
- ColorsNavy, White (as available)
$18Buy
Product mockupPresence Over Panic Mug
Presence over panic.
White glossy ceramic mug for the first coffee before rounds and the quiet cup after a hard call.
- Sizes11 oz $18, 15 oz $22, 20 oz $26
- ColorWhite glossy
From $18Buy
Product mockupPresence Over Panic Hoodie
Presence over panic.
Cozy unisex pullover hoodie (Gildan 18500) for cold units, night call and the walk to the car. Calm on the outside, too.
- SizesS, M, L, XL, 2XL, 3XL, 4XL, 5XL
- ColorsWhite, Sand, Light Blue
$48Buy
Mockups Images are design mockups; the printed product may vary slightly. Prices in US dollars plus shipping.
From chaplaincy leaders
“Practical” is the word we hear most.
Managers, lead chaplains and CPE educators use these tools for one reason: they save hours this week.
★★★★★
“I opened the impact report template on a Tuesday and sent my VP a clean one-pager on Wednesday. It is the most practical thing I’ve bought for my department.”
★★★★★
“The 30-60-90 checklist did my new chaplain’s orientation for me. Clear milestones, real sign-offs, nothing to reinvent.”
★★★★★
“I give the onboarding and documentation templates to residents stepping into staff roles. They’re plain-language and ready to use the same day.”
★★★★★
“Our policies were scattered across three binders. The policy pack gave us one consistent format before survey season, and I only had to edit, not write.”
★★★★★
“The Code Lavender materials were exactly what our nurses asked for after a hard week: a simple huddle script and a follow-up log. Practical and kind.”
Sample Illustrative feedback shown for layout. Verified reviews from early buyers will replace these at launch.
Shop questions
Good to know
Should I buy the Kit or single templates?
If you need two or more of the core tools, the Operations Kit ($67 launch week, $97 after) is the better value. Bought separately, the tools inside add up to $154.
How are digital products delivered?
After checkout you receive a download link for one ZIP with Word, Excel and PDF files.
Are the templates faith-specific?
No. Everything is interfaith and clinical, written for hospital spiritual care across traditions.
How do I choose a size or color for merch?
Each item lists its sizes and colors. Pick yours at checkout, or add it in the order note (for example “Cap, Dark Green”) until full size/color checkout is ready. Printful prints and ships your order after payment.
Can my department pay by invoice?
Yes. Email hello@chaplaincydesk.com for an invoice or purchase-order support.